For teams who bill by the hour.
The week is split across clients, some of it billable and some not. The set-up below captures it in a weekly grid and shows the value of the hours next to their cost.
1 month free with every feature and your whole team, no card needed. Then $6 per user a month in US dollars, less for bigger teams.
The usual problems
Timesheets are filled in from memory
On Friday afternoon, a week of work becomes a row of round numbers.
Budgets are found out when they are spent
Nobody watches hours against the estimate until the invoice is being written.
Rates differ by person and by client
A spreadsheet holds them, and it is not the same spreadsheet as the hours.
Internal work disappears
Pitches, admin and training are never recorded, so utilisation is a guess.
The set-up that fits
A starting point, not a rule. Every choice below is a setting you can change later without losing anything.
- Time recording
- Type hours into a timesheet
No clocking in. People fill in the week grid, a row per project, and submit the week.
- Locations
- One for the office, no pin
A location groups people and sets their rules. Without a pin there is no location check.
- Projects
- One per client engagement, billable, with a rate and a budget
Add internal projects with Billable switched off so every hour has a home.
- Require a project
- On
The week cannot be submitted with hours that belong to nothing.
- Bill rates
- On the person where they differ
A person's own rate is used before the project's, so seniors bill more on the same project.
Automations to switch on
Find them on the Automations page, which also lists what each one last did.
Reminder to enter time
An evening nudge keeps the week from being rebuilt from memory.
Timesheet reminder
Everyone with unsent time is reminded on the day and hour you choose.
Project budget alert
A warning arrives while there is still budget left to talk about.
Approve clean timesheets automatically
Weeks close to contract hours with nothing flagged do not wait for a manager.
Good to know. ClockinBee reports billable value per client and project. It does not create or send invoices; export the report and invoice from your accounting system.
The features you will use most
- FeatureCustomers and projectsPut hours against clients and projects, give each project a bill rate and a pay rate, map who works on it, and see labour cost against billable value.
- FeatureTimesheetsA weekly timesheet for every person: clocked or typed hours on a week grid, coded to customer and job, moving from Draft to Submitted, Approved, Exported and Locked.
- FeaturePayroll exportsApproved hours, overtime and time off for the pay period, downloaded in the file layout your payroll system imports.
Set it up this afternoon.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is $6 per user a month, in US dollars.