Know where the hours went, and what they were worth.
Add a client and its projects, each with what you charge and what you pay an hour. Then map people to projects, with their own rates where they differ. People pick the job when they clock in or fill in the week, and reports set labour cost against billable value.
1 month free with every feature and your whole team, no card needed. Then $6 per user a month in US dollars, less for bigger teams.
What clients and projects do
Clients and projects on one page
Add a project and its client in one step, then edit names, clients and rates in place. Projects can have sub-projects, up to three levels.
Charge code mapping, with their own rates
Pick a project and tick who works on it. Give anyone their own pay rate or bill rate on that project, so one person can have different rates on different jobs.
Pay rates per project
An hour on a project is costed at the person's rate on that project, else the project's pay rate, else their normal rate. Only people allowed to see pay can see or change pay rates.
Choose who can use each project
Open a project to Everyone or only to the people you pick. People only see the projects they can use.
Budgets in hours
Give a project an hours budget and see how much is used. An alert can warn whoever manages projects before it runs out.
Bill rates
Set a rate an hour on the project. A person's own bill rate on it, if they have one, is used first.
Service items, classes and pay types
Code time further by the kind of work, a class such as department, and a pay type such as overtime or travel, each with how its hours are paid.
Switch project mid-shift
Someone clocked in can move to another project without clocking out and back in.
Require a project, or not
Make a project compulsory on all time, or leave it optional when only some work is charged to projects.
Profit by project and time by code
See hours, labour cost, billable value and margin for each client and project, or add time up by any layer: customer, job, service item, class or pay type. Both download as CSV.
How it works
Step 1: Add clients and projects
Name, client, bill rate and pay rate. Budget and a short code for exports are optional.
Step 2: Charge code mapping
Choose who works on each project and set anyone's own rates on it. People pick it at clock-in, when switching, or on their timesheet grid.
Step 3: Read the report
Open Profit by project for any period, or open one project to see its budget and hours.
Questions people ask
Do we have to use projects?
No. If you never add a project, nobody is asked for one. Many shift-based teams leave them off.
Can we bring in past project hours?
Yes. Import past hours from a CSV file with a Project column. Every line is checked before anything is saved.
What happens when a project is finished?
Close it. Nobody can add new time to it, and its history stays in reports.
Does ClockinBee send invoices to clients?
No. It gives you the hours and the billable value per client and project as a report you can download. Invoicing stays in your accounting system.
Try clients and projects with your own team.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is $6 per user a month, in US dollars.