Plan the week once. Everyone sees it on their phone.
Build the team schedule by location, as drafts only you can see. Publish when it is right and each person is told about their shifts. Shifts nobody is on become open shifts the team can take.
1 month free with every feature and your whole team, no card needed. Then $6 per user a month in US dollars, less for bigger teams.
What scheduling does
Drafts, then publish
New and changed shifts stay as drafts until you publish. Only then does anyone get a notification.
Auto-schedule a week
Say which days, what shift times and how many people each day needs. Shifts are shared out by contract hours left and added as drafts to check.
Open shifts
A shift with nobody on it can be taken by anyone at that location who has no clash and no time off that day.
Offer a shift
If you switch it on, someone who cannot work a shift can offer it to colleagues. It stays theirs until somebody takes it.
Time off shown on the plan
Approved time off appears on the schedule, and auto-schedule never puts a shift on a day someone is off.
Calendar sync and reminders
Each person can put their shifts in Google, Apple or Outlook calendar with a private link, and be reminded before each one.
Scheduled against worked
A report compares the plan with the hours that were actually worked.
Shifts land in the calendar they already use.
Everyone can add their shifts and time off to Google, Apple or Outlook calendar in one tap, with a reminder before each shift. When the schedule changes, their calendar follows.
- One tap to add
- Google Calendar, Apple Calendar, Outlook, or any app that takes a calendar link.
- Reminders that suit them
- From 15 minutes to the day before, in their calendar or inside ClockinBee.
- Private to each person
- Their own link. Make a new one any time and the old one stops working.
How it works
Step 1: Pick the location and week
Start from last week's shifts, from auto-schedule, or from an empty week.
Step 2: Adjust the drafts
Move, change or remove shifts. Watch hours against contract as you go.
Step 3: Publish
Everyone with a new or changed shift is told, and open shifts appear for people who can take them.
Questions people ask
Can I schedule people across more than one location?
Yes. Tick the other places under Also works at on the person's page and they can be given shifts, and take open shifts, at each of them.
Does auto-schedule publish shifts on its own?
No. It adds drafts. Nothing reaches your team until you choose Publish, so you can move things around or clear the drafts and run it again.
What happens to someone's shifts when their time off is approved?
With Cover for time off switched on, their shifts on those days become open shifts and whoever plans the schedule is told. With it off, the shifts stay for you to change.
Can the same week repeat without me rebuilding it?
Yes. Repeat the schedule copies each location's last published week forward, as drafts to check or published automatically. Weeks that already have shifts are left alone.
Try scheduling with your own team.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is $6 per user a month, in US dollars.