For shops where the schedule changes every week.
Part-time contracts, weekend and holiday trading, and people who help out at another branch. The set-up below keeps hours, cover and time off straight without a spreadsheet per shop.
1 month free with every feature and your whole team, no card needed. Then $6 per user a month in US dollars, less for bigger teams.
The usual problems
The schedule lives in a group chat
Changes get lost in the scroll and nobody is sure which version is the latest.
Cover is arranged by phone
When someone is off, the manager rings round until a shift is filled.
Part-time time off is worked out by hand
Every contract has different hours, so every allowance is a separate sum.
Sunday and holiday hours are counted at month end
Somebody goes back through paper sheets to find them.
The set-up that fits
A starting point, not a rule. Every choice below is a setting you can change later without losing anything.
- Time recording
- Clock in and out only
Hours come from the shop floor. Typed-in hours need a reason and are flagged, which suits hourly pay.
- Locations
- One per shop, with a pin
Flag clock-ins outside the area rather than block them, so nobody is stopped from starting a shift.
- Areas inside a location
- Only for large stores
Add Stockroom or Tills inside a store if you plan them separately. Small shops do not need them.
- Projects
- Leave them off
Shop hours belong to the shop. Nobody should be asked for a project at clock-in.
- Rules
- One overtime rule with Sunday and public holiday rates
Set the multipliers once and each timesheet shows those hours separately.
Automations to switch on
Find them on the Automations page, which also lists what each one last did.
Repeat the schedule
Most weeks look like the last one. Start from a copy and change what is different.
Cover for time off
An approved request turns that person's shifts into open shifts the team can take.
Open shift reminder
The day before, everyone free at that shop is reminded a shift is still open.
Late for a shift
The person gets a nudge and the manager knows before the shop is short.
Good to know. Rates for Sunday and public holiday work depend on where you trade. Check the multipliers you set against the rules that apply to you.
The features you will use most
- FeatureSchedulingPlan the week by location, publish it to everyone's phone, and let people pick up open shifts themselves.
- FeatureTime clockClock in, take a break and clock out from any phone, with an optional location check at the moment of clock-in.
- FeatureTime offRequests, balances that build up under each person's own policy, public holidays and a view of who is off.
Set it up this afternoon.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is $6 per user a month, in US dollars.