One weekly timesheet, however the hours get there.
Clocked time and typed hours end up on the same weekly timesheet. Each person checks their week and submits it; managers approve what fits the rules together and look closely only at what does not.
1 month free with every feature and your whole team, no card needed. Then $6 per user a month in US dollars, less for bigger teams.
What timesheets do
Three ways to record time
Choose clock in or type hours, clock in only, or type hours only. Whatever you pick, the hours land on the same weekly timesheet.
An hour grid for the week
Days run across the top. Each row is one kind of work, coded Customer › Job › Service item › Class › Pay type, using whichever of those layers you switch on. Type hours into a cell and they save as you go.
Add a customer or job as you type
Admins can add a new customer, job or service item straight from the row picker. If you allow it, staff can add their own jobs, which only they and admins see until an admin shares them.
Several projects in one day
Switch to another job mid-shift without clocking out, or split one entry into two at a given time, each on its own job.
Overtime shown as it builds
Daily and weekly limits come from the overtime rule each person is on, so the estimate on the timesheet matches what approval will show.
Draft, Submitted, Approved, Exported, Locked
Every week shows where it is. A person can Unsubmit a week until it is approved. An approver can send it back with a note, mark approved time as exported to payroll, and lock it so nothing changes after payroll has run.
Ready to approve, or needs review
Timesheets that fit the rules are grouped as ready. Typed-in time, automatic clock-outs and clock-ins outside the area are set aside with the reason.
Calendar and pay period views
Switch from the week to the month, or to every week in the current pay period with what has been submitted and approved.
Nobody approves their own week
The check is made by the database on every request, not only hidden on screen.
Every hour shows its working.
Open any day and you see where the time came from, which rule turned it into overtime, and who changed what. When someone asks about their pay, the answer is one tap away.
More about timesheets- Every figure has a rule
- Overtime, Sunday and holiday hours name the rule and limit that produced them.
- Every change is recorded
- Time added by hand is flagged for a manager. Edits and approvals go in the audit log.
- Pay stays private
- Only roles you allow can see pay rates.
- Clocked in 06:30, out 17:30. At the Kitchen, inside the 150 m area.
- 30 minute break. Started 11:00 from his phone.
- 10h 30m worked: 9h regular, 1h 30m overtime. Kitchen 9/45 rule: overtime after 9 hours a day, at ×1.5.
How it works
Step 1: Record
People clock in or type their hours through the week, with a project if you use them.
Step 2: Submit
Each person checks the totals and chooses Submit week. Spotted a mistake? Unsubmit, fix it, submit again.
Step 3: Approve
The approver clears the ready list together and reviews the rest one by one.
Questions people ask
Can some people clock in while others type hours?
Yes. Choose Clock in, or type hours and both are available to everyone: shift staff clock in from their phone and office staff fill in the week grid.
What happens to a week that crosses two pay periods?
Timesheets are still submitted and approved week by week. Each day is counted in the pay period it falls in, so reports and exports stay right.
Can a timesheet be changed after it is approved?
A manager with the right permission can correct an entry and has to give a reason. The correction is recorded in the audit log. Once time is marked as exported it has to be unmarked before it can change, and locked time cannot change at all.
Do we have to use customers and jobs?
No. With the layers switched off, the grid has one plain row for hours. Switch on only the layers you need, and rename them to your own words.
Are the overtime figures legally correct for my country?
They are estimates worked out from the limits and multipliers you set. ClockinBee is not legal or payroll advice, so check your settings against the rules that apply to you.
Try timesheets with your own team.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is $6 per user a month, in US dollars.