For offices that want time off and hours in one place.
Most people work regular hours, so the job is mainly time off, the odd bit of overtime and a clean handover to payroll. The set-up below keeps the daily effort close to zero.
1 month free with every feature and your whole team, no card needed. Then $6 per user a month in US dollars, less for bigger teams.
The usual problems
Leave is tracked in a shared spreadsheet
Balances are updated by whoever remembers, and carry-over is settled by email.
Nobody knows who is off next week
Until two people from the same team have booked the same days.
Overtime is rare, so it is forgotten
It surfaces as a query after payroll has run.
Payroll gets a different file every month
Somebody reformats it by hand each time.
The set-up that fits
A starting point, not a rule. Every choice below is a setting you can change later without losing anything.
- Time recording
- Type hours into a timesheet
Or Clock in, or type hours, if reception or facilities staff are paid by the hour.
- Locations
- One per office
Each office can have its own public holiday calendar, which matters across countries or regions.
- Projects
- Optional
Leave them off unless you want to see time by department or initiative.
- Time off
- A policy per time off type, with carry-over and notice set
Add a second policy for people on different terms and give it to them by name.
- Roles
- Team leads approve their own teams
They see their people's time and time off, not pay or settings.
Automations to switch on
Find them on the Automations page, which also lists what each one last did.
Automatic time off approval
Short requests that fit the balance and the notice period do not need a manager.
Approve clean timesheets automatically
A normal week approves itself; an unusual one waits for a person.
Timesheet reminder
One reminder a week, on the day you choose.
Pay period reminder
Whoever runs payroll is told the period has ended and what is still waiting.
Good to know. Salaried people keep an hourly equivalent for overtime and time off, and overtime can be switched off for those who are not paid it. Check your set-up against each person's contract.
The features you will use most
- FeatureTime offRequests, balances that build up under each person's own policy, public holidays and a view of who is off.
- FeatureTimesheetsA weekly timesheet for every person: clocked or typed hours on a week grid, coded to customer and job, moving from Draft to Submitted, Approved, Exported and Locked.
- FeaturePayroll exportsApproved hours, overtime and time off for the pay period, downloaded in the file layout your payroll system imports.
Set it up this afternoon.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is $6 per user a month, in US dollars.