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Set up and import

Set up ClockinBee in 10 minutes

Add a location and your people, let them clock in, approve the week and send it to payroll.

This is the shortest route to a whole team recording time. Everything can be changed later, and the Setup guide in the app ticks each step off as you go.

1. Create your company

  1. Choose Start 1 month free and create an account with your name, email and a password.
  2. Enter your company name and country. The country fills in your time zone, currency, public holidays and a starting overtime rule and time off policy.

2. Check your first location

  1. ClockinBee makes one location named after your company during sign-up. Open Locations and choose Edit to rename it, search for the address and drop the pin.
  2. Leave Flag it for a manager (recommended) so nobody is stopped from working but you see clock-ins outside the area.
  3. Choose Add location for each further place.

3. Add your team

  1. Open Team and choose + Add person. Use Several at once to paste a list, or Import from a file for a whole spreadsheet.
  2. Each person gets an invitation by email with a personal link to create their account.

4. Record, approve, pay

  1. Your team clocks in on their phones, or types hours into their Timesheet, and chooses Submit week.
  2. You open Approvals and choose Approve all ready.
  3. You open Export to payroll and download the file for your payroll system, or run payroll from Payslips.
Tip. Choose how your team records time under Settings, Time recording: Clock in, or type hours; Clock in and out only; or Type hours into a timesheet. With Clock in and out only you can also switch off Let people add hours by hand.

Where to find it

SettingsSetup guide

Who has it: People with the Company settings permission. If it is not in your menu, your role does not include it.

Open the Setup guide Opens the app. You may be asked to sign in first.

If something goes wrong

The confirmation email did not arrive.
Check spam, then try signing in: you can ask for a sign-in link by email.
The defaults are wrong for my country.
Change the Country, Currency and Time zone under Settings, Company, then check Overtime rules, Time off policies and Public holidays. Check the rules that apply to you.

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Set up ClockinBee in 10 minutes · ClockinBee