Add a location and place it on the map
Search for the address, drop the pin and choose how far from it people can clock in.
A location is a place people work: a shop, an office, a site or a client's address. Each person has a main location and can work at others. Rules follow the main location; schedules and approvals follow all of them.
Steps
- Open Locations and choose Add location (or Edit on one you have).
- Enter the Name your team will recognise, the Time zone and, if you like, the Address.
- On the map, type in Search for an address or place, choose Search and pick a result. Or just click the map to drop the pin.
- Drag the pin to move it. Use where I am now puts it where you are standing.
- Set Area radius, metres. The ring on the map shows the area people can clock in from.
- Under When someone clocks in outside the area, choose Flag it for a manager (recommended), Block the clock-in or Don't check location.
- Choose Add location.
No map to hand? Choose Type or paste coordinates instead and paste coordinates or a Google Maps link, then Set pin.
Rules for everyone based here
Overtime rule for people based here and Public holidays for people based here set the default for that location. Anyone given their own rule keeps it.
What is and is not recorded
With a check on, the phone's position is read once, at the moment someone clocks in, and stored with that clock-in. ClockinBee never tracks anyone during a shift or after they clock out.
Where to find it
LocationsAdd location
Who has it: People with the Locations permission. Others can view the list. If it is not in your menu, your role does not include it.
If something goes wrong
- The location says No pin yet or the check is Off.
- Checks are off until a pin exists. Choose Edit, drop the pin on the map and save.
- The search finds nothing.
- Try the street and town without the building name, or click the map and drag the pin.
- People are flagged although they are on site.
- The radius is too small for indoor phone accuracy, or the pin is on the wrong building. Widen the ring or move the pin.
- I cannot archive a location.
- Read the warning first: move the people whose main location it is to another location on their pages in Team, then Archive. Restore brings it back.
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