Workforce managementfor shifts, sites and projects.
Schedule and allocate shifts, record time, automate time off and overtime, and prepare payroll across every location. Rules fit each person, and an assistant lines up what needs you.
- 1 month free
- No card needed
- $6 per user a month, less for big teams
- Cancel any time
Try the demo: clock in on the map. The marker is a rough guess from your internet connection, and we don't store it.
- YouYouNot clocked in yet00:00:00
- Emma WilsonHigh St · inside the area07:58
- Ben CarterKitchen · into overtime06:30
- Ella NovakHigh St · on a break08:02
- Nothing to downloadWorks in any phone browser
- 20 automationsTime off, overtime, reminders
- 47 holiday calendarsTeams in any country
- 55 export formatsPayroll files you download and import
From the schedule to the payroll file, in one system.
Timesheets are one part of it. The same people, locations and rules also drive who works when, what time off is owed, when overtime starts and what payroll receives.
Scheduling and shift allocation
Plan a week by location, let auto-schedule fill it, and publish to phones. Open shifts go to whoever picks them up, or are assigned for you after you confirm.
SchedulingTime off and overtime automation
Balances build up every night, requests that fit the policy can approve themselves, and overtime is worked out from each person's rule. 20 automations, each with its own switch.
AutomationsPayroll preparation
Approved hours, overtime and time off for the pay period, as a file in one of 55 export formats. ClockinBee prepares payroll; your payroll system runs it.
Payroll exportsMulti-location operations
Any number of locations, each with its own schedule, managers, time zone and public holidays, and areas inside a large site. People can work at more than one location.
Locations and rolesRules for each person
Overtime rule, time off policy, public holidays and access can be set for the company, a location or one person, so a part-time contract does not need a workaround.
Rules per personAI-assisted workflows
A list of what needs you, with one-click actions that show exactly what will change before you confirm. Ask questions in plain words, or connect your own AI agent.
AI assistant
Plan the shifts, record the time, keep time off straight.
Schedules, timesheets, time off, pay and reports share one set of people, locations and rules, so nothing gets typed twice and nothing falls between tools.
- Timesheet grid by projectType hours straight into the week, one row for each project.
- Today boardWho is working, late or off, and which shifts are still open.
- Projects and budgetsHours by client or project, with an alert before a budget runs out.
- Locations and sub-locationsUnlimited sites, each with a pin on a map, and areas inside them.
- Role and access per personDecide what each person can see and do, down to pay.
- AnnouncementsTell everyone, one location or one role. It shows on their Home.
- Installable appAdd it to the home screen from the browser. No app store.
- API, webhooks and MCPBuild your own connection, or connect your own AI agent with a scoped key.
- Import from a spreadsheetPeople with their pay, locations and past hours from a file, checked line by line.
- 120 ready-made presetsOvertime rules, time off policies, shift patterns and pay items.
- Your own name and colourPut your company's name and colour on the app. Light and dark mode.
- 47 holiday calendarsPublic holidays filled in for each location's country or region.
It does the chasing for you.
Time off accruals, approvals that fit your rules, late and overtime alerts, cover for time off, timesheet reminders, forgotten clock-outs and a schedule that repeats itself. 20 automations. Most have their own switch, a few always run, and each keeps a record of everything it does.
- Automatic clock-out
- Reminder to enter time
- Timesheet reminder
- Overtime alert
- Automatic time off approval
- Cover for time off
- Repeat the schedule
- Lock finished pay periods
- 22:15Time off accrued for 48 peopleEach from their own policy
- 07:00Approved 3 days of annual leaveFits the balance and notice period
- 09:15Oliver hasn't clocked in for his 09:00 shiftHis manager has been told
- 11:40Opened up Lucy's Friday shiftShe has approved time off
- 15:00Reminded 6 people to submit timesheetsEvery Friday afternoon
- 18:30Ben is past 45 hours this weekOvertime alert to his manager
One company. The right rules for each person.
The chef, the driver and the part-time barista aren't paid the same way, so they shouldn't share one overtime rule. Give each person, location or the whole company its own overtime rule, time off policy and public holidays.
How overtime rules work- holiday calendars
- 47
- export formats
- 55
- automations
- 20
- Overtime rule
- Kitchen 9/45
- Over 9h a day or 45h a week · ×1.5
- Time off
- Standard annual leave
- 21 days a year
- Public holidays
- Scotland
- Sundays ×2
Every site on one map. Checked once at the door.
Add any number of locations, each with its own schedule, managers, overtime rule and public holidays. Where you switch the location check on, the phone's position is read at the moment someone clocks in, and nowhere else. You choose what happens outside the area: flag the clock-in for a manager, so nobody misses a shift because of a weak signal, or stop it until the person is on site. Large sites can have sub-locations, each with its own pin on the map.
Set it up once. Payday takes minutes.
Choose your payroll system, match your pay codes once, and each pay period becomes a file you download in the layout it imports, then import there yourself. 55 export formats, and plain CSV for anything else. Finished pay periods can lock themselves so nothing changes after payroll has run.
- 16:00Timesheets ready
11 weeks fit the rules, 2 need a look - 16:06Approved by Chloe Martin
13 timesheets and 3 time off requests - 16:08Payroll file downloaded
14 people, approved time only - 16:09Time off file downloaded
3 approved requests
It lines up the work. You press confirm.
The Assistant page lists what needs you, most urgent first: timesheets ready to approve, open shifts, a schedule still in draft, time off that overlaps. Routine ones have a one-click action, and every action first shows exactly what will change.
- What needs you
- Built from what you are allowed to see and decide. Managers get their team's items, everyone gets their own.
- Ask Bee
- Ask in plain words: who is working now, what is waiting, who is off next week. It can propose an action, which you then confirm. For admins, using your company's own Anthropic API key.
- Your own AI agent
- Connect an agent over MCP and it gets the same 21 tools as the API, limited by the scopes on its key.
What it does not do: the assistant never changes anything until you confirm, it does not give legal, tax or payroll advice, and Ask Bee stays off until an admin adds an AI key.
The Assistant page. Illustration with sample data.
What connects today, and how.
Live connections are the API, webhooks and your own AI agent. Direct connections to accounting and payroll systems are in development.
- Available now
File exports (download and import)
55 export formats. You download a file of approved hours and time off, laid out the way your payroll, accounting or HR system imports it, and import it there yourself.
See the formats - Available now
API and webhooks
Build your own connection: an HTTP API with 21 tools, keys limited by scope, and signed webhooks that tell your system when something happens.
API and webhooks - Available now
Connect an AI agent (MCP)
Give your own AI agent a key and it can use the same tools over the Model Context Protocol, within the scopes you chose.
Connect an agent - In development
Direct connections
Xero, QuickBooks Online, Sage Accounting and Gusto. These are being built and do not work yet. Use the file export for these systems today.
What is being built
Three steps from sign-up to payday.
Step one is the only real set-up. After that, the week mostly runs on its own.
Step 1: Set up your team and rules
Pick your country and pay period, then invite people or import them from a spreadsheet. Give each person a role, the locations they work at and the overtime and time off rules that fit them.
Step 2: People clock in or fill their timesheet
Shift workers tap Clock in on their phone. People who work on projects type their hours into the week's timesheet instead. Either way the hours follow each person's own rules.
Step 3: Approve and send to payroll
Timesheets that fit the rules are ready to approve together, and the rest say why they need a look. Then download approved hours and time off in the layout your payroll system imports.
Effortless for staff. Automatic for managers.
A few taps, then back to work.
- Start of shift
Clock in with one tap
Open ClockinBee on your phone and tap Clock in. If your workplace checks location, it is read once, at that moment.
- During the week
Fill the timesheet by project
Type hours straight into the week, one row for each project. Clocked time is already there.
- Any time
See your schedule, swap a shift
Your shifts sit in your own calendar. Take an open shift, or offer one of yours to a colleague.
- When you need a break
Ask for time off
See your balance, pick the days and send. You are told as soon as it is approved.
The chasing is done before you look.
- Morning
Check the Today board
Who is working, who is late, who is off and which shifts are still open, on one screen.
- Planning
Auto-schedule next week
Fill the week from availability, time off and each person's hours. You see a preview first and nothing is published until you say so.
- End of the week
Approve what is ready
Timesheets and time off that fit your rules are approved together. The odd ones out say why.
- Payday
Export to payroll
Download approved hours, overtime and time off in the layout your payroll system imports, or issue payslips in a pay run.
For teams that work shifts, sites or projects, anywhere in the world.
- Retail
Shops with part-time staff, changing shifts and more than one branch.
- Hospitality
Restaurants, cafes, bars and hotels with long shifts, split areas and late finishes.
- Care
Care homes and care teams with round-the-clock shifts, strict records and little time for admin.
- Construction and field teams
Crews who start on site, move between jobs and rarely see the office.
- Agencies and consultancies
Teams who sell their time and need hours by client and project.
- Offices
Salaried and hourly office teams who need simple timesheets and time off that adds up.
Questions
Something else? Visit the help centre or contact us.
How much does it cost?
One plan with every feature included: $6 per user a month in US dollars, less for bigger teams ($6 for 1–49 users, $5.40 for 50–99, $5.10 for 100–249, $4.80 for 250+ users). A user is anyone on your team who is not inactive or marked as left, including people you have invited who have not signed in yet. Inactive people and people who have left are free. No setup fee and no minimum.
How does the free trial work?
You get 1 month (30 days) free with every feature and your whole team, and no card is needed to start. Subscribe during or after the trial and everything carries on where you left off. If you don't subscribe, the account becomes read-only and nothing is deleted for at least 90 days.
Does it work on our phones? Is there an app to install?
It works in the browser of any modern phone, tablet or computer, so there is nothing to download from an app store. People can install it to their home screen from the browser and it then opens like any other app.
Do you track where people are?
No. Location is only used if you switch the check on for a location, and then the phone's position is read once, at the moment someone clocks in. Nobody is followed during or after the shift. You choose whether a clock-in outside the area is flagged for a manager or stopped.
How do hours get to our payroll system?
As a file. ClockinBee has 55 export formats: you download approved hours and time off in the layout your payroll, accounting or HR system imports, and import the file there yourself. These are not live connections. There is also an API with webhooks for your own code. Direct connections to Xero, QuickBooks Online, Sage Accounting and Gusto are in development and do not work yet. ClockinBee does not run payroll or file taxes.
What does the AI assistant do?
It lists what needs you, such as timesheets ready to approve or open shifts, and offers one-click actions that show exactly what will change before you confirm. Admins can also ask questions in plain words once the company has added its own Anthropic API key. It never changes anything without your confirmation.
Can we get our data out?
Yes, at any time. Timesheets, time off, people and every report download as files a spreadsheet can open, and the payroll exports stay available too. If your trial or plan ends you can still sign in and export your records.
How is our data kept safe?
Data is kept in London, encrypted on its way to us and where it is stored. Every request is checked against the person's role in the database itself, pay is hidden from people who aren't allowed to see it, and changes are recorded in an audit log. The security page has the detail.
Can we cancel at any time?
Yes. There is no contract. Cancel from the billing portal and your plan runs to the end of the month you've paid for. After that the account is read-only, and nothing is deleted for at least 90 days.
Who's clocking in on Monday?
Add your company, a location and your team in about ten minutes. Your first month is free, no card needed. After that it is $6 per user a month, less for bigger teams.