For crews who start the day on site.
Nobody passes a desk on the way in, sites change every few weeks, and the hours need to end up against the right job. The set-up below does that from a phone.
1 month free with every feature and your whole team, no card needed. Then $6 per user a month in US dollars, less for bigger teams.
The usual problems
Paper timesheets arrive late
Friday's sheet turns up on Tuesday, if it turns up, and somebody types it in.
Nobody can confirm who was on site
Start times are taken on trust.
Hours per job are a guess
The total for the week is known. How it split across jobs is not.
Overtime is argued about afterwards
The limit was passed on Wednesday and discovered at the end of the month.
The set-up that fits
A starting point, not a rule. Every choice below is a setting you can change later without losing anything.
- Time recording
- Clock in, or type hours
Crews clock in on site; office staff and anyone without signal at the start add hours afterwards with a reason.
- Locations
- One per site, with a pin and a generous radius
Sites are large and phones drift. Flag clock-ins outside the area rather than block them.
- Areas inside a location
- Only on big sites
Add blocks or zones inside a site if they have separate supervisors.
- Projects
- One per job, with an hours budget
People pick the job at clock-in and switch project if they move during the day.
- Require a project
- On
Every hour lands on a job, so the job totals add up to the week.
Automations to switch on
Find them on the Automations page, which also lists what each one last did.
Project budget alert
You hear when a job has used most of its hours, not when it has used all of them.
Overtime alert
The manager is told the moment someone passes their weekly limit.
Reminder to enter time
Anyone who worked but recorded nothing gets an evening nudge.
Automatic clock-out
A forgotten clock-out does not become a 20-hour shift.
Good to know. ClockinBee needs an internet connection to save a clock-in. On sites without signal, people add their hours later and those hours are marked Typed in.
The features you will use most
- FeatureTime clockClock in, take a break and clock out from any phone, with an optional location check at the moment of clock-in.
- FeatureCustomers and projectsPut hours against clients and projects, give each project a bill rate and a pay rate, map who works on it, and see labour cost against billable value.
- FeatureAutomationsReminders, alerts, accruals, automatic approvals and clock-outs that run on their own, most with their own switch.
Set it up this afternoon.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is $6 per user a month, in US dollars.