For teams whose shifts never stop.
Days, nights and weekends, with handovers in between and records that have to stand up later. The set-up below keeps a clear account of who worked when, and who approved it.
1 month free with every feature and your whole team, no card needed. Then $6 per user a month in US dollars, less for bigger teams.
The usual problems
Night shifts cross midnight and the week
Paper sheets split them awkwardly and totals come out wrong.
Gaps have to be covered fast
When someone is off sick, finding cover takes the manager off the floor.
Records need to show who changed what
A corrected time with no name or reason next to it is hard to defend.
Leave builds up differently for every contract
Full-time, part-time and bank staff all need a different sum.
The set-up that fits
A starting point, not a rule. Every choice below is a setting you can change later without losing anything.
- Time recording
- Clock in and out only
Clock-ins are kept as their own records, and any correction needs a reason that appears in the audit log.
- Locations
- One per home or service
Add a pin if staff clock in on site. For visits to people's homes, see the note below.
- Areas inside a location
- Units, floors or wings
Plan each one separately while the home manager sees them all.
- Projects
- Usually off
Use them only if you report hours by funder or contract.
- Time off
- A policy per contract type
Accruals run every night, pro-rata for part-time hours, so balances are never a month behind.
Automations to switch on
Find them on the Automations page, which also lists what each one last did.
Cover for time off
Approved absence turns the shifts into open shifts straight away.
Late for a shift
A missed start is known within minutes, not at handover.
Long shift alert
A double shift is visible to a manager while it is happening.
Lock finished pay periods
Approved time is locked after payroll so the record does not move.
Good to know. ClockinBee is a time, schedule and time off tool. It is not a care planning or visit monitoring system, and a location check compares the phone with one fixed pin per location, not with each visit address. Working time rules for care staff vary; check the ones that apply to you.
The features you will use most
- FeatureSchedulingPlan the week by location, publish it to everyone's phone, and let people pick up open shifts themselves.
- FeatureTime offRequests, balances that build up under each person's own policy, public holidays and a view of who is off.
- FeatureLocations, groups and rolesMap-based locations with areas inside them, groups that hand out locations, projects and rules together, and roles that decide what each person can see and do.
Set it up this afternoon.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is $6 per user a month, in US dollars.