Guides for people who run a team's time
Practical pieces on timesheets, schedules, time off and payroll, with worked examples. Written by the ClockinBee team.
7 guides in Scheduling
Clear filters- Scheduling
Covering sickness at short notice: a calm plan
Someone calls in sick an hour before their shift. Here is a plan to prepare in advance, and the first fifteen minutes done in order.
6 min readFor owners and managers
- Scheduling
Publish schedules earlier: why it pays and how to do it
Late schedules cause no-shows, swaps and stress. Here is a step by step way to move from a few days' notice to two weeks.
6 min readFor owners and managers
- Scheduling
How to plan a week's schedule in ten minutes
Start from last week, change only what is different, let the gaps fill themselves and publish. A routine with a time for each step.
6 min readFor managers and owners
- Scheduling
Staff availability: how to collect it and actually use it
Stop scheduling from memory. A simple way to collect availability from your team, keep it current and build the week around it.
6 min readFor owners and managers
- Scheduling
Rest between shifts: how to plan enough of it
How to work out the gap between two shifts, set a sensible minimum for your team and stop late finishes running into early starts.
6 min readFor owners and managers
- Scheduling
Shift swaps without chaos: a simple policy that works
A short shift swap policy you can copy, the checks every swap should pass, and how to stop finding out about changes on the day.
6 min readFor owners and managers
- Scheduling
Open shifts explained: fill gaps without the phone calls
What an open shift is, when to post one instead of assigning it, and five simple rules that get gaps filled fairly and fast.
6 min readFor owners and managers
Browse by topic
- Timesheets7 guidesRecording, checking and approving hours without the weekly chase.
- Scheduling7 guidesPlanning shifts, covering gaps and publishing a schedule people can rely on.
- Time off4 guidesAllowances, accruals, carry-over and requests, without a spreadsheet.
- Payroll4 guidesPay periods, overtime and getting clean hours into your payroll system.
- Getting started1 guideThe first decisions when you move a team's time off paper and spreadsheets.
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