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Pay and payroll

Run payroll: check, issue payslips, send and lock

The pay run walks you through one pay period in five steps.

Steps

  1. Open Payslips. Under Run payroll, check the pay period and choose Continue.
  2. Check before you pay: fix anything listed. Time waiting for approval has an Open approvals button, and people with No pay set need a rate on their page in Team. All clear means nothing is in the way.
  3. Choose Continue to preview (or Continue anyway). Preview and issue lists Gross, Deductions and Before tax for each person, from approved time only.
  4. Choose the Pay date and Issue payslips. Each person gets a notification and can open their payslip.
  5. Send to payroll: choose Open exports for this period to download or send the file, then Mark as sent.
  6. Lock: choose Lock pay run so the payslips cannot be issued again or withdrawn.

Afterwards

Pay runs lists every run. Choose Open this pay run to go back to one. Before a run is locked you can Withdraw a single payslip or Issue again after a correction. A locked run can be unlocked with Unlock by an admin with the Company settings permission.

Good to know. Income tax and social security differ in every country, so ClockinBee does not work them out. Payslips show pay before tax, and your payroll provider does the rest. Check the rules that apply to you.

Where to find it

PayslipsRun payroll

Who has it: People who can see pay and run reports. Everyone else sees only their own payslips here. If it is not in your menu, your role does not include it.

Open Payslips Opens the app. You may be asked to sign in first.

If something goes wrong

Nobody has pay in this period.
No approved time or salary falls in these dates. Choose another period, or approve the timesheets first.
It warns the dates overlap a pay run already issued.
Hours in both would be paid twice. Choose Change the period.
Someone is missing from the preview.
Contractors are not on payroll (see Contractor payments in Reports), nobody issues their own payslip, and people with no pay set are left out.
I need to change a payslip after locking.
An admin chooses Unlock on the Lock step, then Issue again.

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Run payroll: check, issue payslips, send and lock · ClockinBee