Weighing up Deputy? Here is what ClockinBee does.
If you manage shift work across locations and are choosing workforce management software, this page sets out what ClockinBee does and costs, so you can hold it against Deputy's own website. We do not describe Deputy's features or prices here, because we cannot keep them accurate.
1 month free with every feature and your whole team, no card needed. Then from $6 per user a month, less for bigger teams, in US dollars.
ClockinBee in brief
Price
$6 per user a month for teams under 50, down to $4.80 at 250+ users, in US dollars, with every feature included and the first month free. One plan, no modules, no set-up fee, no card needed for the trial.
Recording time
Clock in from a phone with an optional location check at clock-in only, or type hours into a weekly grid. Both land on one weekly timesheet.
Timesheets and approval
Weeks move from Draft to Submitted, Approved, Exported and Locked. Timesheets that fit the person's rules are grouped as ready to approve; the rest carry the reason.
Charge codes and projects
Code time to Customer › Job › Service item › Class › Pay type, with charge codes assigned to people or groups and bill and pay rates per project.
Scheduling
Draft and publish shifts per location, auto-schedule a week by contract hours, open shifts people can take, and calendar sync for Google, Apple and Outlook.
Time off and overtime
Policies per type with nightly accruals, carry-over, public holiday calendars and approvals. Overtime from daily and weekly limits and multipliers.
Payroll hand-over
Approved hours and time off as an import file for systems including Gusto, ADP, Paychex, QuickBooks, Xero, Sage, BrightPay and IRIS, or a generic CSV.
Audit trail
Changes to time, pay and settings are written to an audit log showing who changed what, when, and the value before and after. Entries cannot be edited.
If you run several sites
Rules per location, group or person
Overtime rule, time off policy, public holidays and access set for the company, then changed only where a location, group or person differs.
Roles you can shape
Start from Employee, Team lead, Manager and Admin, or make your own role and change one permission for one person.
Labour cost by location
See labour cost by location and by group with each one's share of the total, and month by month.
An assistant that asks first
A list of what needs you, with actions such as approving ready timesheets that show what will change before you confirm.
Trying ClockinBee alongside what you use now
Step 1: Bring your people in
Import people, locations and past hours from a CSV file. Every line is checked before anything is saved, and lines with a problem are listed with the reason.
Step 2: Set your rules once
Pay period, overtime rule, time off policies and holiday calendar for the company, then only the exceptions for a location, group or person.
Step 3: Run a pay period side by side
Use the free month to record one real pay period in ClockinBee and compare the export with what you produce today.
What ClockinBee does not do
- ClockinBee does not run payroll, file taxes or pay people. It stops at approved hours and pay before tax, and hands those to your payroll system.
- It does not recruit, run performance reviews or store HR documents.
- It runs in a web browser and needs an internet connection to save time. There is no app-store download and no wall-mounted kiosk mode.
- Pay, overtime and time off figures are estimates from the settings you choose. They are not legal, tax or payroll advice.
Questions people ask
Is this page a feature-by-feature comparison with Deputy?
No. Products change, and we do not want to state something about Deputy that is out of date or wrong. This page sets out what ClockinBee does and costs, so you can hold it against Deputy's own website and pricing page.
Can I move my records from Deputy to ClockinBee?
If you can export people and past hours as a CSV file, you can import them. ClockinBee checks every line before saving and tells you which lines need fixing.
How much does ClockinBee cost?
$6 per user a month for teams under 50, down to $4.80 at 250+ users, in US dollars, with every feature included and the first month free. A user is anyone on your team who is not inactive or marked as left.
Can I try it with my whole team?
Yes. The first month is free with every feature and no card needed. If it does not suit you, export your records as CSV and close the account.
Deputy is a trademark of its owner. ClockinBee is not affiliated with, endorsed by or sponsored by Deputy. This page describes ClockinBee only; for current details of Deputy, see its own website.
The fairest test is a month with your own team.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is from $6 per user a month, less for bigger teams, in US dollars.