Employee timesheets that check themselves before you do.
Clocked time and typed hours end up on one weekly timesheet per person. Each person checks their week and submits it. Timesheets that fit the rules are grouped as ready to approve, and only the ones that do not need a closer look.
1 month free with every feature and your whole team, no card needed. Then from $6 per user a month, less for bigger teams, in US dollars.
However the hours get there
Three ways to record time
Clock in or type hours, clock in only, or type hours only. All three fill the same weekly timesheet.
A weekly hour grid
Days across the top, one row per kind of work, coded Customer › Job › Service item › Class › Pay type, using the layers you switch on.
Charge codes people can use
Authorise combinations of codes and assign them to people or groups with start and end dates. People only see what is assigned to them.
Reminders that chase for you
An evening reminder to enter time, a weekly reminder to submit, and a daily note to approvers about what is waiting.
Approval without the busywork
Clear statuses
Draft, Submitted, Approved, Exported and Locked. People can unsubmit until a week is approved.
Pre-checked timesheets
Timesheets that fit the person's rules go to Ready to approve. Anything unusual is set aside with the reason.
Optional automatic approval
Approve a submitted timesheet on its own when nothing is flagged and its hours are close to the schedule or contract.
Locked pay periods
A few days after a pay period ends, its approved time can be locked so nothing changes after payroll has run.
A history that cannot be edited
Corrections carry a reason, and changes appear in the audit log with who made them and the value before and after.
Reports and exports
Hours by code, overtime, attendance, hours against contract and payroll files, all downloadable as CSV.
How it works
Step 1: Choose how time is recorded
Clocking in, typed hours or both, and which coding layers your timesheet uses.
Step 2: People submit their week
They check the grid and submit. Reminders do the chasing.
Step 3: Approve and export
Approve the ready ones together, look at the flagged ones, then download the pay period for payroll.
What ClockinBee does not do
- ClockinBee does not send invoices. It gives you hours and billable value per client and project as a report; invoicing stays in your accounting system.
- There is no rule builder for approvals. The pre-check and automatic approval follow fixed rules with settings you choose.
Questions people ask
Can employees fill in timesheets on a phone?
Yes. The weekly timesheet works on a phone and on a computer, and hours save as they are typed.
Can we track time against clients and projects?
Yes. Code time to customer and job, and optionally service item, class and pay type. Each project can have a bill rate, a pay rate and an hours budget.
What stops someone changing an approved timesheet?
An approved week has to be reopened before it can change, and corrections by a manager need a reason that is kept in the history. Exported and locked weeks cannot be changed until an admin unlocks the period.
Can we import timesheets from a spreadsheet?
Yes. Import past hours from a CSV file. Every line is checked before anything is saved.
Try it with your own team.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is from $6 per user a month, less for bigger teams, in US dollars.