PTO balances that add up on their own.
Set a policy for each kind of time off, such as vacation, sick or PTO, and give it to the company, a location, a group or one person. Balances build up every night under that policy. People request time off from their phone, and each request is checked against the balance, the notice period and blocked dates before a manager sees it.
1 month free with every feature and your whole team, no card needed. Then from $6 per user a month, less for bigger teams, in US dollars.
Policies that fit each person
Accrual your way
Granted up front, or built up each pay period, monthly, annually or per hours worked.
Carry-over and expiry
Unused time carries over up to the policy's limit and expires on the date it sets. Both run automatically.
Pro-rata for part-time
Allowances worked out from each person's contract hours when the policy has pro-rata switched on.
Comp time and flex time
Earn comp time from overtime hours, or flex time above a weekly number of hours.
Holiday calendars
Start from a country or region template, add your own closure days, and give a calendar to a location or a person.
The most specific policy wins
Give a policy to the company, a location, a group or a person. Employee assignments shows what applies to each person.
Requests and approvals
Requests from a phone
Choose the type and dates, mark a half day, and add a note. Working days are counted for you.
Notice and blocked dates
Set a minimum notice period and block busy dates. The form says so before a request is sent.
Automatic approval for short requests
If a policy allows it, short requests that fit the balance and the rules are approved straight away.
Balances people can read
Beginning, accrued, earned, used, lost and current balance for the year, with time already booked included.
How it works
Step 1: Set your policies
You start with one policy per type of time off and a holiday calendar for your country. Change them or add more.
Step 2: People request
From their phone, with the balance and the rules in front of them.
Step 3: Approve or decline
The balance updates at once, and the time off shows on the schedule, the timesheet and the payroll export.
What ClockinBee does not do
- ClockinBee does not know every state, city or country rule on paid leave and sick time. New companies start with sensible defaults, but you are responsible for the policies you set.
- Time off figures are estimates from your settings, not legal or payroll advice.
Questions people ask
Can different employees have different PTO allowances?
Yes. Make as many policies as you need and give each to the company, a location, a group or a person. The most specific one wins.
Can PTO accrue per hour worked?
Yes. Choose Per hours worked as the accrual frequency and set how much is earned.
Does approved PTO go to payroll?
Yes. Approved time off is included in the payroll export with the codes you set for each type, and can be downloaded as its own file.
Can managers adjust a balance by hand?
Yes. People who manage time off can adjust a balance with a reason and the date it counts from, for example for a balance brought from an old system.
Try it with your own team.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is from $6 per user a month, less for bigger teams, in US dollars.