Timekeeping for government contractors, with the trail kept for you.
Contractors who bill labour to government contracts need to show who worked on what, when it was recorded and why anything changed. ClockinBee gives you charge codes per contract, a daily reminder to record time, reasons on corrections, approval and a history nobody can edit. It does not make your system compliant on its own: that depends on your policies and how your team follows them.
1 month free with every feature and your whole team, no card needed. Then from $6 per user a month, less for bigger teams, in US dollars.
Charge codes for contract work
A government contractor template
Start from a set of codes for direct labour, overhead, G&A, bid and proposal, IR&D, PTO, holiday and unallowable time, then add your own.
Authorised codes only
Combine contract, task and pay type into charge codes and assign them to people or groups. People only see the codes assigned to them.
Effective dates
Each assignment has an Effective from and, if it should stop, an Effective to date.
Billable, non-billable and overhead
Each code is marked as billable, non-billable or overhead, and reports add time up by any layer.
Records that hold up to questions
A daily reminder
An evening reminder prompts people to record the day's time while it is fresh.
Reasons on corrections
A manager who changes, adds or removes time must give a reason, which the person sees and which is kept in the history. Where your team clocks in, staff corrections go to a manager as a request with a reason.
Turn off typing hours
You can switch off adding hours by hand, so missing time goes through a manager correction.
Submit and approve
People submit their week; a supervisor approves or returns it with what needs to change.
Lock finished periods
Approved time in a finished pay period can be locked so nothing changes afterwards.
An audit log nobody can edit
Who changed what, when, and the value before and after. Filter it and download it as CSV.
How it works
Step 1: Load your charge codes
Start from the government contractor template and add your contracts and tasks.
Step 2: Assign and set rules
Assign codes to people or groups, choose how time is recorded and switch on the daily reminder.
Step 3: Approve, lock and keep
Approve each week, lock the period after payroll, and download the audit log when you need it.
What ClockinBee does not do
- No timekeeping software is approved or certified by DCAA. DCAA reviews a contractor's whole timekeeping system, including written policies, training and how people follow them.
- ClockinBee has no built-in certification statement for employees to sign when they submit a week. If your policy needs one, cover it in your written procedure.
- Unless you switch it off, staff can add their own missed hours, and the note saying why is not always required. Switch it off if every change must go through a manager with a reason.
- Nothing on this page is legal, accounting or compliance advice. Check your set-up with your own advisers.
Questions people ask
Is ClockinBee DCAA compliant?
No software is DCAA compliant on its own, and DCAA does not certify software. ClockinBee provides the records an audit looks at, such as charge codes, reasons for corrections, approvals and an audit log, but compliance depends on your policies and practice.
Can employees only charge time to codes they are assigned?
Yes. People only see the charge codes assigned to them or to their groups, between the assignment's effective dates.
Is there a record of every change to a timesheet?
Yes. Changes appear in the audit log with who made them, when, the reason where one was given, and the values before and after. Entries in the audit log cannot be edited or deleted.
Can we separate direct and indirect labour in reports?
Yes. Mark codes as billable, non-billable or overhead, and add time up by customer, job, service item, class or pay type. Reports download as CSV.
Try it with your own team.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is from $6 per user a month, less for bigger teams, in US dollars.