Approved hours into payroll, without retyping a number.
ClockinBee does not run payroll. It prepares what your payroll system needs: approved regular, overtime, Sunday and public holiday hours and time off for the pay period, in the layout that system imports. Set up your pay codes once, then download and import each period.
1 month free with every feature and your whole team, no card needed. Then from $6 per user a month, less for bigger teams, in US dollars.
Files for the system you already use
Every layout is a file you download and import yourself. The Integrations page lists them all.
US payroll
Import layouts for Gusto, ADP Workforce Now and RUN, Paychex Flex, QuickBooks Payroll and QuickBooks Time, Rippling, Paylocity, Paycor and UKG.
UK payroll
Import layouts for Xero Payroll, Sage 50 Payroll, Sage Payroll, BrightPay, IRIS, Staffology, Moneysoft and PayFit.
Accounting journals
An estimated labour cost journal for QuickBooks Online, Xero, Sage Accounting, Sage Intacct, NetSuite and others.
Anything else
A generic CSV you match to your import template, or send each export to Zapier, Make, n8n, Power Automate or your own webhook.
A clean pay period
Pay periods that match yours
Weekly, every two weeks, every four weeks, twice a month or monthly.
Approved time only
Time still waiting for approval is shown separately, so you can chase it before you export.
Overtime from each person's rule
Daily and weekly limits and multipliers, with Sunday and public holiday hours split out.
Lock after payroll
Lock a finished period so nothing changes after payroll has run. Every export is logged.
Direct connections
Connections to Xero, QuickBooks Online, Sage Accounting and Gusto are switched on one system at a time, as each approves the ClockinBee app. Until then, the hand-over is a file.
Payslips before tax
Set pay rates, allowances and deductions and issue payslips showing pay before tax.
How it works
Step 1: Set it up once
Choose your system and enter the pay codes or column names your import template uses.
Step 2: Approve the period
A reminder tells you when the pay period has ended and how many timesheets are still waiting.
Step 3: Download and import
Pick the period, download the file and import it into your payroll system.
What ClockinBee does not do
- ClockinBee does not calculate tax, file returns or pay anyone. Your payroll system or provider does that from the export.
- Check the first import against your payroll system's template before you rely on it.
Questions people ask
Does ClockinBee work with Gusto?
Yes. There is a Gusto hours import layout with regular, overtime, holiday, PTO and sick hours, one row per person. A direct Gusto connection is switched on once Gusto approves the ClockinBee app.
Does ClockinBee work with QuickBooks?
Yes. There is a timesheet layout for QuickBooks Payroll and QuickBooks Time, and a labour cost journal for QuickBooks Online. Once the direct QuickBooks Online connection is switched on, it can also bring customers and jobs across.
Is my payroll system supported?
The Integrations page lists every layout. Anything else can take the generic CSV. If yours is missing, send us its import template.
Who can see pay rates in an export?
Only people whose role includes seeing pay. Without it, the same export downloads with hours and no rates.
Try it with your own team.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is from $6 per user a month, less for bigger teams, in US dollars.