Build next week's schedule once, and publish it to every phone.
Plan shifts by location as drafts only you can see. Auto-schedule shares shifts out by the contract hours each person has left. Publish when it is right: each person is told about their shifts, and shifts with nobody on them become open shifts the team can take.
1 month free with every feature and your whole team, no card needed. Then from $6 per user a month, less for bigger teams, in US dollars.
Planning the week
Drafts, then publish
New and changed shifts stay as drafts until you publish. Only then does anyone get a notification.
Auto-schedule
Say which days, what shift times and how many people each day needs. Shifts are shared out by contract hours left and added as drafts to check.
Availability and time off
People set their availability. Approved time off shows on the schedule, and auto-schedule never puts a shift on a day someone is off.
Repeat a week
Copy each location's last published week forward, as drafts to check or published automatically.
Filling the gaps
Open shifts
A shift with nobody on it can be taken by anyone at that location who has no clash and no time off that day.
Offer a shift
Someone who cannot work a shift can offer it to colleagues who are free. It stays theirs until somebody takes it, and a manager can approve cover first.
Cover for time off
When time off is approved, that person's shifts on those days can become open shifts, and the planner is told.
Calendar sync and reminders
Each person can put their shifts in Google, Apple or Outlook calendar with a private link, and get a reminder before each one.
Scheduled against worked
A report compares the plan with the hours that were actually clocked.
More than one location
Each location has its own schedule, managers and time zone. People can be ticked as also working at other locations.
How it works
Step 1: Pick the location and week
Start from last week, from auto-schedule or from an empty week.
Step 2: Adjust the drafts
Move, change or remove shifts while watching hours against contract.
Step 3: Publish
Everyone with a new or changed shift is told, and open shifts appear for people who can take them.
What ClockinBee does not do
- Auto-schedule shares shifts out by contract hours, availability and time off. It does not forecast demand from sales or footfall.
- Swaps work by offering a shift to colleagues who are free; it stays with the person until someone takes it, with manager approval first if you switch that on.
Questions people ask
Does auto-schedule publish shifts on its own?
No. It adds drafts. Nothing reaches your team until you choose Publish.
Can employees pick up extra shifts?
Yes. Open shifts can be taken by anyone at that location with no clash and no time off that day.
Can staff see their schedule in their own calendar?
Yes. Each person can subscribe to their shifts in Google, Apple or Outlook calendar with a private link.
Does the schedule connect to timesheets?
Yes. Clocked hours are compared with the published schedule, late clock-ins can raise an alert, and a report sets scheduled hours against worked hours.
Try it with your own team.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is from $6 per user a month, less for bigger teams, in US dollars.