Weighing up HourTimesheet? Here is what ClockinBee does.
If you are choosing timesheet software for project or contract work, this page sets out what ClockinBee does and costs, in plain terms, so you can hold it against HourTimesheet's own website. We do not describe HourTimesheet's features or prices here, because we cannot keep them accurate.
1 month free with every feature and your whole team, no card needed. Then from $6 per user a month, less for bigger teams, in US dollars.
ClockinBee in brief
Price
$6 per user a month for teams under 50, down to $4.80 at 250+ users, in US dollars, with every feature included and the first month free. One plan, no modules, no set-up fee, no card needed for the trial.
Recording time
Clock in from a phone with an optional location check at clock-in only, or type hours into a weekly grid. Both land on one weekly timesheet.
Timesheets and approval
Weeks move from Draft to Submitted, Approved, Exported and Locked. Timesheets that fit the person's rules are grouped as ready to approve; the rest carry the reason.
Charge codes and projects
Code time to Customer › Job › Service item › Class › Pay type, with charge codes assigned to people or groups and bill and pay rates per project.
Scheduling
Draft and publish shifts per location, auto-schedule a week by contract hours, open shifts people can take, and calendar sync for Google, Apple and Outlook.
Time off and overtime
Policies per type with nightly accruals, carry-over, public holiday calendars and approvals. Overtime from daily and weekly limits and multipliers.
Payroll hand-over
Approved hours and time off as an import file for systems including Gusto, ADP, Paychex, QuickBooks, Xero, Sage, BrightPay and IRIS, or a generic CSV.
Audit trail
Changes to time, pay and settings are written to an audit log showing who changed what, when, and the value before and after. Entries cannot be edited.
If you charge time to contracts
Charge codes with effective dates
Assign authorised codes to people or groups between start and end dates, with a government contractor template for direct and indirect labour.
Reasons on corrections
Managers must give a reason for every change they make to someone's time, and the person sees it.
Daily reminders
An evening reminder to record the day's time, and a weekly reminder to submit.
Read the full picture
Our government contractor timekeeping page explains what ClockinBee covers and what stays your responsibility.
Trying ClockinBee alongside what you use now
Step 1: Bring your people in
Import people, locations and past hours from a CSV file. Every line is checked before anything is saved, and lines with a problem are listed with the reason.
Step 2: Set your rules once
Pay period, overtime rule, time off policies and holiday calendar for the company, then only the exceptions for a location, group or person.
Step 3: Run a pay period side by side
Use the free month to record one real pay period in ClockinBee and compare the export with what you produce today.
What ClockinBee does not do
- ClockinBee does not run payroll, file taxes or pay people. It stops at approved hours and pay before tax, and hands those to your payroll system.
- It does not recruit, run performance reviews or store HR documents.
- It runs in a web browser and needs an internet connection to save time. There is no app-store download and no wall-mounted kiosk mode.
- Pay, overtime and time off figures are estimates from the settings you choose. They are not legal, tax or payroll advice.
Questions people ask
Is this page a feature-by-feature comparison with HourTimesheet?
No. Products change, and we do not want to state something about HourTimesheet that is out of date or wrong. This page sets out what ClockinBee does and costs, so you can hold it against HourTimesheet's own website and pricing page.
Can I move my records from HourTimesheet to ClockinBee?
If you can export people and past hours as a CSV file, you can import them. ClockinBee checks every line before saving and tells you which lines need fixing.
How much does ClockinBee cost?
$6 per user a month for teams under 50, down to $4.80 at 250+ users, in US dollars, with every feature included and the first month free. A user is anyone on your team who is not inactive or marked as left.
Can I try it with my whole team?
Yes. The first month is free with every feature and no card needed. If it does not suit you, export your records as CSV and close the account.
HourTimesheet is a trademark of its owner. ClockinBee is not affiliated with, endorsed by or sponsored by HourTimesheet. This page describes ClockinBee only; for current details of HourTimesheet, see its own website.
The fairest test is a month with your own team.
Add your company, a location and your team in about ten minutes. Your first month is free, with every feature and no card needed. After that it is from $6 per user a month, less for bigger teams, in US dollars.